|
| TCO: The Real Cost of Managing Your Content |
|
| In a comparison of CampusDocs vs. an in-house solution in a standard scenario of 25 users, CampusDocs clients save nearly 90% in total costs over 5 years. With a comparable in-house solution, the software maintenance and system support staff alone account for nearly 50% of the total 5-year costs (see Figure 1: TCO Cost Comparison Tables) compared to CampusDocs, which has no extra support or maintenance costs. As illustrated in Figure 2, the costs of deploying an in-house solution is highest in the first year, and although it decreases as only maintenance and support costs are incurred in subsequent years, the ongoing costs still require a substantial investment. |
|
 |
|
| Advantages of CampusDocs Hosted, On-Demand Solution: |
|
| Clients using the CampusDocs hosted solution benefit from a lower total cost of ownership as a result of the following advantages: |
|
- NO additional IT infrastructure for servers, networks, storage and IT resources to support best-of-breed document management application.
- NO additional IT application support staff.
- Lower upfront and ongoing maintenance and support costs.
- Increase staff productivity by decreasing time spent searching for lost or misfiled documents, manually routing documents, etc.
- Guaranteed service level agreements (SLAs).
- Faster implementation times and use of production document management application.
- Access to enterprise-class infrastructure with appropriate servers, networking, ample storage systems, software upgrades, real-time back-up site, and security and compliance requirements.
|
|
|
| Hidden Costs |
|
| Lost and misfiled documents, multiple copies of the same document, misrouting of documents all represent hidden costs to educational institutions. The time spent for knowledge workers searching for lost documents and managing file cabinets of hardcopy files results in lost productivity of staff already tasked with increasing job responsibilities. CampusDocs provides all the necessary tools to enable staff to quickly search for, locate, view and route documents and files. Documents safely stored in the repository are secure from being lost, accidentally deleted or misfiled. |
|
| Focus on Education, Not Technology |
In a time of cost-cutting and shrinking resources, deciding to implement an in-house document management solution requires a considerable commitment in costs, personnel, and time. All of which are in short supply by many of today’s organizations and institutions.
CampusDocs’ on-demand document management solution and trained and experienced staff allows our clients to focus their limited resources on education and mission critical applications while we focus on what we do best: managing content. |
|
|
|
|
|
